MEMBERSHIP APPLICATION PROCESS
1. APPLICATION AND PROPRIETARY SHARE OWNERSHIP
• The acquisition of a Manila Polo Club share does NOT confer any entitlement to membership, although ownership of such a proprietary share in one’s own name is among the pre-requisites for membership. Membership in the Club is a privilege that is at all times subject to such restrictions, limitations and obligations as may be imposed according to the Club’s charter and rules.
• The application process may take several months and does not assure eventual membership. A buyer/transferee of a Manila Polo Club share will be responsible for club dues during the period that the application is pending. Thus, applicants are highly encouraged to complete the membership application process BEFORE concluding the purchase of a Manila Polo Club Share.
• A prospective buyer/ transferee of a proprietary share must file an application with the Membership Committee and make a deposit for the applicable transfer fee. The deposit is refundable, without the interest, in the event his/her application is not approved, minus the processing fee of = P25,000.00.
• A credit, court and background investigation is standard for all applicants. All applicants are advised to be candid and accomplish the application as completely as possible.
• No transfer of a Manila Polo Club proprietary share will be recorded when the share is the subject of legal proceedings involving title to the share or while any lien involving such share is recorded on the Club’s stock and transfer books. In every case, no share of stock against which the Club holds any unpaid claim shall be transferable in the books of the Club.
• The name of each prospective applicant for membership will be posted on the Club bulletin boards for a period of four (4) consecutive weeks. The Membership Committee routinely invites all members to comment on applicants posted. These comments are confidential and are carefully considered by both the Membership Committee and the Board of Directors.
• The applicant will be interviewed personally by the Membership Committee. Prior the interview, the applicant’s proposer or seconder must communicate with any two (2) interviewers and confirm support for the candidate either in person or by telephone.
• Interviews are generally held at the Club every month. Upon good cause shown, an applicant may request an alternate interview schedule or to have the interview conducted by videoconference. Requests are subject to the discretion and/or availability of the Membership Committee.
• Interview requirements may be waived for widowed spouse, life and courtesy membership applicants.
4. MEMBERSHIP COMMITTEE DELIBERATION AND BOARD APPROVAL
• The Committee will consider all relevant information regarding interviewed applicants and will endorse the applications of the applicants it deems qualified to the Board of Directors for approval. It is the Board that formally elects qualified applicants to membership. In order to encourage a frank and candid process, information regarding the application, including the deliberations of the Membership Committee and the Board of Directors are strictly confidential.
• As soon as practicable after the Board of Directors’ meeting, all applicants considered at such meeting and the corresponding proposing members will each receive a notice from the Club. If an application is not approved, the applicant will be asked to withdraw the application with a refund of amounts deposited as described in item 1, above. The Club does not provide any further details or information on any application. One re-application is possible, after a period of at least six (6) months from the date the refund is made.
• As stated in item 1, above, note that Club dues continue to accrue during the period that an application is pending, notwithstanding the inability to avail of the benefits of membership during this time. The transfer of any share transferred or purchased by an applicant whose membership is not approved will require full settlement of such dues, including any penalties, interest or surcharges. Continuous non-payment of such amounts may result in a declaration of delinquency and consequent auction of the proprietary share by the Club to cover all amounts due.
5. FORMAL INDUCTION
• Newly accepted members are given the opportunity to meet the Board and other Club members at the formal induction. Each new member takes the membership oath, receives their copy of basic club rules and information, as well as membership cards for the member, spouse and any dependents.
6. ENTRY OF NAME IN THE MPC MEMBERSHIP BOOK
• After the formal induction, the name of the new member will be entered in the Manila Polo Club Membership Book. As stated in item 1, above, a purchase or transfer of a Manila Polo Club share or the recording of a person on the Manila Polo Club share certificate does not vest the privilege of membership in the Club unless and until such person’s name is actually entered into the Membership Book of the Club.
7. RELEASE OF PROPRIETARY MEMBERSHIP CERTIFICATE
• The proprietary membership certificate of the new member is generally available for pick-up from the General Manager’s office after three (3) months from the induction.
8. ACCEPTANCE BY THE APPLICANT
• To be considered, an applicant must confirm that they accept the foregoing terms and procedures.